GAIA · Green AI & Automation

Agent-first AI systems that run your operations

We design autonomous agents and custom web apps that take action across your tools, escalate to humans when needed, and keep work moving while you sleep.

About

Built by operators,
not just developers

We spent 16 years running enterprise operations across 27 entities and complex systems. We know how businesses actually run.

Now we build agent-first systems that fit real workflows, not just demos. Our own business runs on an AI agent we built ourselves. It manages email, calendar, client updates, and tool orchestration — 24/7.

That's the standard we build to.

16
Years Experience
Enterprise operations
24/7
AI-Powered
Our own agent runs 24/7
AU
Based in Australia
Delivering internationally
Why Agent-First?

Why Agent-First?

Most automation is reactive. Agents are proactive.

Traditional Automation

Rules that wait

  • Waits for triggers or tickets before acting
  • Single-tool automations with brittle rules
  • Manual monitoring to catch exceptions
  • Limited context across systems
  • Slow feedback loops and reactive fixes
Agent-First Systems

Systems that act

  • Monitors signals continuously and initiates work
  • Cross-tool orchestration with shared memory
  • Escalates to humans only when needed
  • Pulls live context from CRM, inbox, and web
  • Learns from outcomes to improve over time
Real-World Example

Customer Support

Traditional

New ticket arrives, gets tagged, and waits in a queue. A human checks order history, drafts a response, and updates the CRM later.

Agent-First

Agent pulls order context, drafts the reply, updates the CRM, and schedules a follow-up. Humans approve edge cases while routine tickets close fast.

The GAIA Difference

A proactive operating layer

Operator-led discovery mapped to real workflows
Agent orchestration across email, CRM, calendar, and web
Human approval gates for high-stakes actions
Proactive monitoring and escalation before issues grow
Metrics-driven iteration tied to measurable ROI
Services

What We Build

Two core offerings: agent operating layers that take action across your tools, and web applications that look as good as they perform.

AI Agents

Agent-first systems that handle real operations. Email triage, calendar management, browser automation, and multi-channel communication with human approval gates.

  • Email triage & draft responses
  • Calendar & scheduling automation
  • Browser-driven workflows (CRM, admin)
  • Tool orchestration & approval checkpoints
  • Multi-channel communication
Starting from $5,000

Web Applications

Modern, performant web apps built with Next.js, React, and TypeScript. Clean code, dark aesthetics, production-ready. From landing pages to full SaaS platforms.

  • Custom websites & landing pages
  • Admin panels & dashboards
  • E-commerce platforms
  • Internal tools & workflow apps
Starting from $3,000
Process

How We Work

Fixed-price projects with clear milestones. No surprises.

1

Discovery

Understand your operations, pain points, and goals

2

Architecture

Design the system with clear scope and guardrails

3

Build

Iterative development with your feedback

4

Deploy

Launch, documentation, and ongoing support

Case Studies

Outcomes delivered by agents

Proof that proactive agents reduce volume, cost, and manual work across diverse teams.

Accounting Firm

Finley agent

70% email reduction

Automated inbox triage, drafted client responses, and scheduled follow-ups so partners stay focused on advisory work.

Trades Business

Dispatch agent

40% admin reduction

Captured inbound calls, scheduled technicians, and updated job notes across the CRM and calendar in real time.

E-commerce

Ava agent

$80K/year savings

Resolved order questions, surfaced inventory risks, and escalated high-value customer issues automatically.

Contact

Start a Conversation

Tell us about your project. We respond within 24 hours.

What happens next
  1. 1
    Discovery call (30 minutes)
    Align on goals, workflows, and where automation creates immediate ROI.
  2. 2
    Opportunity map + proposal
    We outline the agent stack, integrations, timeline, and success metrics.
  3. 3
    Build sprint + weekly updates
    We ship fast, instrument results, and keep your team in the loop.
  4. 4
    Launch, train, and optimize
    We onboard your team and iterate until the system is humming.